Under Turkish Law No. 6698 on the Protection of Personal Data ("KVKK"), we — Asistanim Beta ("Data Controller") — explain here, in plain language, which of your data we process, why, and how.
The 30-second summary
- We process what you write to us on Telegram and, once enabled, your voice notes.
- We do not store your audio — but it is sent abroad to be transcribed. These are two different things and we state both.
- Our servers are in Finland, so your data is held outside Türkiye.
- Transcripts are kept for 90 days by default; you can change this.
- Your notes are yours alone. We do not use them for advertising and we do not sell data.
BETAVoice notes are currently switched off
This notice is written forward-looking and covers the voice note feature. However, the voice note feature is currently switched off: voice messages sent to the bot are not processed, not transcribed and not stored. We will announce it on Telegram when the feature opens. Briefings and text chat work normally.
1. Which data do we process?
- Your email address — so you can sign in to the panel with a magic link.
- Your Telegram user/chat ID — so briefings and answers reach the right person.
- The messages you send us and the assistant's replies.
- The transcript of your voice notes — once the feature is enabled.
- Technical records — sign-in time, IP address, error and audit logs, and a record of the consents you gave.
2. What exactly happens to a voice note?
- You leave a voice note on Telegram.
- The audio reaches our server and is sent from there to Google's AI service, which is located abroad — meaning the audio itself is transferred outside Türkiye, not just text.
- Google transcribes it and returns the text to us.
- The audio file is not stored — it is deleted as soon as transcription finishes and does not remain in our backups. But the transfer above did happen; "we do not store it" is not the same as "we do not send it", and we do send it.
- The resulting text is saved to your account only, and is used so the assistant remembers you in later conversations. No other user can see your notes.
3. Your data is transferred abroad
- Our servers are in Finland (Hetzner). Your account, messages and notes are held there. This is already the case today, independently of voice notes.
- Our AI service is Google. Your questions, message content and (once enabled) your raw audio are sent to Google to produce a reply.
- The level of protection in Türkiye may differ from that in the receiving countries. We will inform you about the safeguards we rely on if you ask.
4. If your voice note mentions other people (please read)
Voice notes often mention other people: "call Ahmet", "Ayşe's report is late", "my mother's doctor appointment is Tuesday". Those names and the information about those people also end up in the transcript stored in your account.
- We use this information only to serve you. We do not show it to other users, do not use it for advertising, and do not contact those people.
- Our request: please avoid dictating highly sensitive matters about others — their health, beliefs, political views, sex life or criminal record. Such data has special protection by law and you cannot consent on their behalf.
- If someone named in your notes contacts us, we help them exercise their rights as far as we can verify their identity.
- This is one reason we keep notes for a short period.
5. Why we process it, and on what legal ground
- Storing your notes and giving them back to you: performance of the contract (KVKK art. 5/2-c).
- System security, error and audit logs: our legitimate interest (art. 5/2-f) and our legal obligations.
- Transferring voice notes abroad for transcription: on your explicit consent. We ask for this in a separate checkbox at sign-up; you do not have to give it and you may withdraw it at any time. If you do not consent, your account still works: briefings arrive and you can chat by typing — only the voice note feature stays off.
6. How long do we keep it?
| Data | Period |
|---|
| Audio file | Not stored — deleted as soon as transcription finishes |
| Note transcripts and chat history | 90 days by default — choose 7 / 30 / 90 / 365 days in settings |
| Account details | For as long as your account is open |
| Consent records | 3 years, as proof |
| Invoice and payment records | 10 years, required by tax law |
If you shorten the retention period it applies retroactively: older notes outside the new limit are deleted immediately. When the period expires, records are deleted irreversibly.
7. Who do we share it with?
Google (AI service — generating replies and transcribing audio), Hetzner (Finland — server hosting), Telegram (delivering messages to you), and competent public authorities where legally required. We share with no one else and we do not sell data.
8. Your rights and how to use them (KVKK art. 11)
- To be informed: learn whether your data is processed and request information about it.
- Rectification: have incorrect or incomplete data corrected (a mis-transcribed voice note is a valid reason).
- Erasure: request deletion of your data.
- Getting a copy (portability): download your notes and records as a readable file. We offer this as a product commitment.
- Objection: object to processing and claim compensation for damages.
How: you can view, download and delete your notes and withdraw your explicit consent yourself from the My Account page — no request needed. For a formal application write to info@recepgul.net; we answer within 30 days at the latest. If our answer does not satisfy you, you may complain to the Turkish Data Protection Board.
9. Contact and changes
Data controller: Asistanim Beta · info@recepgul.net. If we update this notice the version number changes and we inform you on Telegram and in the panel.
Version 2026-07-27